TERM 1982-1985

INTERIM REPORT OF THE SUB-COMMITTEE ON THE REFORM OF THE SECRETARIAT

A Sub-committee was formed on 30th Nov 1983 to examine the administrative structure of the World Federation and to recommend such re-organization as are necessary to enable the World body to respond to the need and provide timely and efficient services.

The Members of the Committee are:

1. Mr. Hasnain Walji
2. Mr. Mulla Asgharali M.M. Jaffer
3. Mr. Mustafa Chandoo

Salient Features of the Report:

1. To lighten the work of the General Secretary
2. To draw in more Volunteers
3. To make Secretariat a full team Power House
4. To increase the scope of World Federation’s activity

Interim Recommendation:

1. Secretary General would be the overall in charge of the Secretariat.
2. Workload of the World Federation to be divided into 2 sections:

Services rendered in the United Kingdom

The Chairman of the various boards such as MAB, IED etc would report to the “Administration Secretary”, with the Reports, instead of directly reporting to Secretary General. The Administration Secretary would then prepare one final report & submit to the Secretary General.

All correspondence (between boards or otherwise) should be with a copy marked to Administration Secretary.

Services rendered abroad

Country wise departments should be created at the Secretariat e.g. India, Pakistan, Africa etc. These departments should be headed by “Secretarial Assistants”.

It would be the responsibility of the Secretarial Assistants to ensure that Projects in their respective countries are efficiently carried out. There will be 1 Secretarial Assistant for each country who will correspond directly with the representative at the receiving country and every so often to make a report to the Secretary General.

1. The Secretary General is consultation with the President to nominate Administration Secretary and Secretarial Assistants.
2. Practice to be encouraged for the Administrative Secretary to meet collectively or individually chairman of the various Boards.
3. Likewise Secretary General to meet the Secretarial Assistants.
4. Boards Chairman, Administrative Secretary and Secretarial Assistants to be invited to attend Executive Council Meetings.

The Office bearers have accepted the above recommendations and it is in the process of being implemented.