TERM 1982-1985

INTERIM REPORT OF THE SUB-COMMITTEE ON THE REFORM OF THE SECRETARIAT

A Sub-committee was formed on 30th Nov 1983 to examine the administrative structure of the World Federation and to recommend such re-organization as are necessary to enable the World body to respond to the need and provide timely and efficient services.

The Members of the Committee:

1. Mr. Hasnain Walji
2. Mr. Mulla Asgharali M.M. Jaffer
3. Mr. Mustafa Chandoo

Salient Features of the Report:

1. To lighten the work of the General Secretary
2. To draw in more Volunteers
3. To make Secretariat a full team Power House
4. To increase the scope of World Federation’s activity

Interim Recommendation:

1. Secretary General would be the overall in charge of the Secretariat.
2. Workload of the World Federation to be divided into 2 sections:

Services rendered in the United Kingdom

The Chairman of the various boards such as MAB, IEB etc would report to the “Administration Secretary”, with the Reports, instead of directly reporting to Secretary General. The Administration Secretary would then prepare one final report & submit to the Secretary General.

All correspondence (between boards or otherwise) should be with a copy marked to Administration Secretary.

Services rendered abroad

Country wise departments should be created at the Secretariat e.g. India, Pakistan, Africa etc. These departments should be headed by “Secretarial Assistants”.

It would be the responsibility of the Secretarial Assistants to ensure that Projects in their respective countries are efficiently carried out. There will be 1 Secretarial Assistant for each country who will correspond directly with the representative at the receiving country and every so often to make a report to the Secretary General.

1. The Secretary General is consultation with the President to nominate Administration Secretary and Secretarial Assistants.
2. Practice to be encouraged for the Administrative Secretary to meet collectively or individually chairman of the various Boards.
3. Likewise Secretary General to meet the Secretarial Assistants.
4. Boards Chairman, Administrative Secretary and Secretarial Assistants to be invited to attend Executive Council Meetings.

The Office bearers have accepted the above recommendations and it is in the process of being implemented.

Projects of WF for 1982-1985

Samuh Lagna

At the Executive Council meeting held on 30th. Sept 1982, Rs. 100,000 was approved to be send to Bhavnagar for Samug Lagna on 18th Zilhaj 1402.

SANDOOK AL BIR WAL EHSAN: The requirement of Aalim in India & Pakistan was deliberated on. It was agreed that the World Federation will take the responsibility of financing 100 students at the cost Rs. 100 per student per month provided all the students of the Hauza are helped equally. EDMONTON IMAMBARA: The Council inspected the Accounts and receipt received from the Edmonton Jamaat regarding the Pound Sterling 50,000 donated by the World federation for the construction of the Imambara, Pound Sterling 5500 received for Edmonton should not be send till Haji Roshanali Merali submits his report after visiting Edmonton.

HAJ MEDICAL MISSION REPORT-1982: Ref. Page 175-176 Dr. M.T.I Walji presented the Hajj Mission Report. Four Doctors were on duty from 8 a.m. to 12 p.m. Midnight in shifts. In the Makka the dispensary to set up near the Offices of Sheikh Haider with Dr. Fuad Sheriff from Karachi, Pakistan, Dr. Kapasi from Bhavnagar, India, Dr. Ansar from Dar-as-Salam and Dr. Walji. Overall the mission was successful and the Doctors attained for quite a few patients, Khojas and non Khojas, who were all very happy with the service provided.

PROBLEMS: No proper place in Makka to practice from. No couch to examine patients No privacy to talk to or examine ladies No proper Furniture SUGGESTIONS: Mr. Alihussein Akbar recommended that three doctors, an Aalim and an administrator should be sent. The administrator should know Arabic & should be able to organise all the service which are needed.

Further Dr. Walji has negotiated with Shaikh Haider for big room next to his Office for Pound Sterling 1500 per Hajj season. It will be furnished and divided into two rooms for dispensary and an office. Finally, one can confidently say that the fame which Hajj Medical Mission had acquired over the years and which was unfortunately dented due to difficulties has been restored.

CLIFTON MOSQUE, BIRMINGHAM, ENGLAND: Mehdi Fazal presented the accounts for three phases Phase 1- Imambara has deficit of Pound Sterling 15,114 Phase 2- Mosque has a deficit of Pound Sterling 705 Phase 3- Flats has a deficit of 16986 After inspection of accounts and satisfactory answers to queries Pound Sterling 5000 agreed to be given from Sahme Imam as. Further to write to Agha for authorization to donate Pound Sterling 6000 from his account.

Mosque Construction- India: It was decided to donate Pound Sterling 6000 to Sangli Mosque or any other Mosque that may be in need for the funds.

SAMUH LAGNA: The Council inspected the accounts received from Gujarat Federation for 59 marriages that have taken place at a total cost of Rs. 150,000. It was decided to send the balance Rs. 50,000 to cover the full expenses. Haji Anver reported his efforts to try to get 2 programmes next year of which one would be in Kutch. It was agreed to offer to pay 70% of the expenses of these programmes. IMAM HUSSEIN A.S. HOUSING FUND: The Council inspected details of the 20 families helped last year. Other 15 families have also been helped for whom Rs. 21,000 had already been sent and agreed to send the balance of Rs. 54,000 required as per account of Gujarat Federation. SHIA WORLD- GAJARATI: It was agreed to send Rs.1000 towards the cost of June issue of 1000 copies. It was agreed to get 1000 copies for November 1982 issue also. The Council will review this project after people have received the above two issues and have had a chance to comment on them.

ZAINABIA CHILD SPONSORSHIP SCHEME: 50 children still awaiting sponsorship since June 1982. It was agreed to start paying them from the Sponsorship Fund. Sponsor parents will be allocated to them as and when available. It was agreed that Gujarat Federation should administer Zainabiya Child Sponsorship Scheme for the whole of India. SADATS- INDIA: It was agreed that on his next visit to India, Haji Haider may spend upto Pound Sterling 10,000 from Sehme Sadat. This would be due to recent floods in U.P, recent attacks in Hallaur and recent cyclone in Gujarat which has affected the Sadats badly.

COOPERATIVE SPCIETIES – INDIA: The Council had promised Rs.300, 000 towards the creation of Co-operative Societies. As per the report send by Haji Anver after his recent visit to India it was agreed that from Gharib Fund Rs. 10,000 be sent to Kunkard Cooperative Society Rs. 10,000 be sent to Talaja Cooperative Society Further Haji Anver had raised the Funds and paid: Rs. 20,000 to Panjetani Bachat Committee, Rajula Rs. 34,000 to Morbi Cooperative Society Rs. 62,000 to Kutch Cooperative Society The Council decided to include all the above as part of the promised sum. The balance of the promised amount is Rs. 164,000. MONTREAL- CANADA: Mehdi Fazal outlined the problem that has arisen between the Jamaat and the Trustees of the Imambara. More details required so that the misunderstanding can be solved.